By-Laws

PEE DEE GIS USERS GROUP

Pee Dee GIS Articles of Incorporation Certificate

BYLAWS

 

ARTICLE I – TITLE

The name of this organization shall be the Pee Dee GIS User Group.

ARTICLE II – MISSION STATEMENT

To provide strong Geographic Information Systems (GIS) support, training and networking resources to the Pee Dee and
surrounding areas of South Carolina.

ARTICLE III – OBJECTIVES

The objectives of the Pee Dee GIS User Group are to:

  1. Establish a network of individuals that can support and assist other GIS professionals
  2. Support and promote the development of GIS and GIS applications within the Pee Dee and surrounding areas of South Carolina
  3. Provide opportunities to learn valuable GIS technical skills and uses of GIS software along with the latest news on software updates and changes
  4. Highlight the potential efficiency and effectiveness of GIS through collaborate efforts among agencies
  5. Hold four quarterly meetings annually with a focus on training and knowledge sharing

ARTICLE IV – MEMBERSHIP

Membership shall be open to current and potential GIS software users from the SC Pee Dee Region including but not
limited to Florence, Dillon, Lee, Darlington, Marion, Williamsburg, Sumter and Clarendon counties. Eligibility for voting on
the election of officers, annual review of bylaws and other matters of interest shall be limited to current members.

An individual membership fee will be collected each year by the Treasurer according to the fee structure approved by
members. Individual membership fee will be $30.

The membership year will begin January 1st and run to December 31st.

ARTICLE V – OFFICERS

The Pee Dee GIS User Group will be guided by an Executive Committee comprised of a president and communications officer / treasurer. The officers will be elected by the members and will hold office for a term of one year beginning on the first day of the membership year. A Special purpose committees will be established as needed and appointed by the Executive Committee.

ARTICLE VI – MEETINGS

The Pee Dee GIS User Group will meet quarterly for a total of four meetings throughout the year. The Pee Dee GIS User Group will hold at least one business meeting each year. Minutes of all meetings will be documented and distributed by the communications officer. Door prizes awarded during the meeting are limited to active members not currently serving as officers or on special purpose committees.

ARTICLE VI – COMMITTEES

Standing or special purpose committees may be established as directed by the president.

ARTICLE VII – AMENDMENTS

Each proposed amendment to the bylaws shall be voted upon, provided the amendment has been submitted in writing 10 days prior to the meeting and signed by the proponent(s). Adoption of any such amendment shall require a two-thirds majority vote of members present.

Adopted: (November 18, 2009)

Amended 11/18/09: Section IV dues amount; Section VI meetings typo
Amended 2/24/10: Section IV, Removal of Sponsorship Fee
Amended 2/16/11: Revise Article II, Mission Statement; revised. Article III, Objectives: revised.
Article IV, Membership: replace ESRI with GIS. Article IV, Membership: replace regional with region (typo). Article V, Committees: replace proposed with purpose (typo). Article VII, Amendments: replace one month with 10 days.
Amended 11/16/11: Update annual membership dues fee to reflect $30 (remove $25)
Amended 11/19/14: IV, Officers: revise to include special purpose committees, VI – Meetings: Door prizes awarded during the meeting are limited to active members not currently serving as officers or on a special committee.

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